Administrative Assistant – Discipleship and Care

Administrative Assistant – Discipleship and Care

Reports to: Assistant Executive Pastor – Discipleship and Care
Hours: Part time, 25 hours per week

Discipleship and Care — 30%

  • Be a “welcoming voice” for discipleship ministries, answer phone calls and emails.
  • Handle scheduling and room reservations for discipleship.
  • Oversee online and Plaza registration and registration.  This may include working with volunteers being present on Sunday mornings.
  • Arrange childcare for meetings if needed.
  • Organize and communicate with groups through Direct Connect.
  • Provide administrative support to Assistant Executive Pastor- Discipleship and Care.
  • Provide discipleship, community group and inter-gen information to communications department for website (eNews, announcement slides).
  • Submit reimbursement requests

Administrative Support for Sunday and Mid-week Adult Bible Fellowships and Inter-Gen – 25%

  • Serve as office contact for various Sunday and Mid-Week Community Groups.
  • Reserve rooms and schedule equipment for ABFs.
  • As needed provide support for ABF Ministry Director.
  • Provide administrative support for Part-Time Inter-Gen Pastor.

Membership/Baptism — 20%

  • Provide administrative support to the Baptism Team Leader—reserve rooms, coordinate promotional materials, order baptism T-shirts, oversee setups for Sunday baptisms, communicate with people expressing interest in baptism.  Coordinate all baptisms with Creative & Communications department, Youth & Children Departments, and other pastors.  Recruit pastors and server/deacon’s to baptize on day of the baptisms.  Prepare and mail baptism certificate with photos.
  • Provide administrative support to the Membership Team Leader—process membership applications, communicate with people expressing interest in membership, reserve rooms, and create membership certificates. Prepare for Membership Class by printing materials, coordinate server/deacon interviews with member candidates, purchase and serve food for class. Prepare and submit prospective member names to Executive and Assistant Executive Pastor for Elder & Congregational affirmation. Keep record of membership status of all members.

Sports and Gym Rentals — 15%

  • Provide administrative support to the sports ministry Pastor and to the Men’s Lunchtime Basketball, Monday Night Men’s Basketball League & Soccer.  Coordinate promotional materials and coordinate announcements with the Communications department for the Website, eNews & PowerPoint.  Create online forms for registrations and reserve the gym.
  • Review requests with Director of Facilities.
  • Provide and facilitate contracts and invoices for gym rental.

Other Ministry —10%

  • Participate in monthly staff meetings; meet with volunteer leaders as needed.
  • Assist with covering receptionist breaks on a weekly basis.
  • Review and code monthly credit card statements
  • Meet regularly with Assistant Executive Pastor – Discipleship and Care.



Please click on the following link to apply for the position: Employment Application

Before submitting a resume and cover letter, please read EvFree Fullerton’s Statement of Faith. All applicants confirm they have reviewed and are in full agreement with each part of the Statement of Faith. Submission of a resume and cover letter constitutes an affirmation of alignment with EvFree Fullerton’s Statement of Faith.

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